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Applications Automated e-mails
Automatic out-of-office notification
To ensure a standardized image both internally and externally when absent, we ask all our employees to copy and paste the appropriate automatic reply of the following three options into Outlook under “File” > “Automatic replies” > “Send automatic replies” > “Outside my organization” and “Within my organization.” The automatic reply can and should be individually adapted as required. To save the out-of-office notification without enabling the out-of-office client, click on “Do not send automatic replies” and then on “OK.”
As soon as you need the automatic out-of-office notification, change the settings to “Send automatic replies” and, if necessary, enter a time period during which the out-of-office notification should be sent. The previously entered notification will now be sent to anyone who contacts you by e-mail during this period.
Out-of-office notification version 1 (without e-mail forwarding):
Thank you for your e-mail.
Please note that I will be out of the office up to and including DD.MM.YYYY. Your e-mail will not be forwarded. If you have an urgent inquiry, please contact first name last name (phone: +49 202 2681 XXX,e-mail: firstname.lastname@coroplast-group.com).
Best regards
first name last name
___________________________________
Vielen Dank für Ihre E-Mail.
Ich bin bis einschließlich T. Monat JJJJ außer Haus. Ihre E-Mail wird nicht weitergeleitet. Sollten Sie ein dringendes Anliegen haben, wenden Sie sich in meiner Abwesenheit bitte an Vorname Nachname (Telefon: +49 202 2681 XXX, E-Mail: vorname.nachname@coroplast-group.com).
Mit freundlichen Grüßen
Vorname Nachname
Out-of-office notification version 2 (with e-mail forwarding):
Thank you for your e-mail.
Please note that I will be out of the office up to and including DD.MM.YYYY. During my absence, please contact first name last name(phone: +49 202 2681 XXX, e-mail: firstname.lastname@coroplast-group.com). Your e-mail will be automatically forwarded.
Best regards,
first name last name
___________________________________
Vielen Dank für Ihre E-Mail.
Ich bin bis einschließlich T. Monat JJJJ außer Haus. Während meiner Abwesenheit steht Ihnen Vorname Nachname (Telefon: +49 202 2681 XXX, E-Mail: vorname.nachname@coroplast-group.com) als Ansprechpartner zur Verfügung. Ihre E-Mail wird automatisch weitergeleitet.
Mit freundlichen Grüßen
Vorname Nachname
Out-of-office notification version 3 (business trip, limited accessibility):
Thank you for your message.
Due to a business trip, I am out of the office up to and including D Month YYYY. During this period, I will have limited access to my e-mails and I will possibly only be able to answer your e-mail with some delay. In case of an urgent enquiry, please contact first name last name (phone: +49 202 2681 XXX, e-mail: firstname.lastname@coroplast-group.com).
Best regards,
First name, last name
___________________________________
Vielen Dank für Ihre E-Mail.
Aufgrund einer Geschäftsreise bin ich bis einschließlich T. Monat JJJJ nicht im Büro und habe nur eingeschränkten Zugriff auf meine E-Mails. Bitte berücksichtigen Sie, dass ich Ihre E-Mail deshalb möglicherweise erst verzögert beantworten kann. Mit dringenden Anliegen wenden Sie sich bitte an Vorname Nachname (Telefon: +49 202 2681 XXX, E-Mail: vorname.nachname@coroplast-group.com).
Mit freundlichen Grüßen
Vorname Nachname
